RIRC 2019 Abstract Guidelines

Authors are requested to prepare their abstracts carefully paying special emphasis to the quality of writing. The abstract should report original research and should not duplicate previously published abstracts. Abstracts that are the same as published abstracts will not be accepted due to copyright violations. The abstracts should contain a clear introduction stating the purpose of the study, a brief description of methods, a summary of results to support conclusion(s) and a conclusion. Abstracts can be based on any of the conference tracks mentioned in the website. At RIRC 2019, abstracts can be delivered either as a poster or podium presentation.

Please prepare your abstract in the following format

  • Language: Only abstracts written in English will be reviewed
  • Font style: Times New Roman
  • Abstract title: Capitalize first letter of each word, Bold, 14pt font, center aligned. (e.g. How to Prepare an Abstract that will be Accepted)
  • Names of author (s) (center aligned): First author’s first name and/or initials, First author’s last name; Second author’s first name and/or initials, Second author’s last  name2 ; and so on.
  • Corresponding author: Corresponding author’s first name and/or initials, corresponding authors last name* (e.g. Single Author: Adam S. Stargazer*) (e.g. Multiple Author: Adam S. Stargazer1*, John K. Jupiterman2, Channa V.C. Orbit3)
  • Institutional affiliation: Italics, 12pt font, center aligned. 1Department, Organization/Institute, Country, 2Department, Organization/Institute, Country (e.g. 1Department of Astrophysics, Faculty of Science, Topnotch University, Country)
  • Email of the corresponding author (12pt font, left aligned): *Email address (e.g. *Email: admstar@topnotch.edu)
  • Key words: Three to five (3-5 words)
  • Document type: MS Word document
  • Text: 12pt font size, single paragraph, left aligned
  • Line spacing: Single space
  • Word count: 250 words excluding title, authors and institutional affiliations.

    A template for preparing your abstract has been created based on the formatting guidelines and can be downloaded using the link below.

    Please insert your abstract into the RIRC 2019 abstract template.

Other useful information for preparing your abstract
  • There is no limit on the number of submissions that an individual may co-author; however, each person may be the first author of only one abstract.  It is mandatory that every abstract has a unique presenting author (and e-mail address) registered for the conference.
  • Abbreviations must be defined at the first time they appear in the text before being used as an abbreviation. E.g. World Health Organization (WHO).
  • Do not use abbreviations in the title.
  • Do not include complex mathematical formulas, tables, charts and references etc. in your abstract and will be deleted by the editors.
How to submit your abstract
  • Abstracts must be submitted to rirc@rjt.ac.lk by the closing date Monday 1st July 2019.
  • Name your attachment as follows: last name_first name_track_RIRC 2019.
  • Please indicate the conference track that your abstract is based on in your email.
  • Please indicate the presentation preference in the submission email: podium or poster presentation.
  • In the subject line of your email please write the following: last name_first name/RIRC 2019 abstract submission.
After submission of your abstract
Abstracts are reviewed by at least one external reviewer and members of the editorial committee. To be accepted, abstracts should adhere to the criteria mentioned above.The final decision with regards to the acceptance or rejection of your abstract will be communicated to you via email by the editor within six weeks from the final abstract closing date. The closing date for all abstracts can be found on the conference website. All accepted abstracts will be published in the conference proceedings in hard copy or an electronic format.
Format of Presentation
  • Presentations at RIRC 2019 will be in podium or poster format depending on your preference.
  • All presentations are to be conducted in English.
       1. Podium format
  •  Presentations are to last no longer than 10 minutes and will be followed by a 5-minute question and answer session.
  • Authors are allowed to present with or without visual aids.
  • Technology: (computers, projectors etc.) will be provided for your presentation. If you wish to use power point slides during your presentation, then you are required to bring a copy of your presentation (e.g. USB flash drive, download through online file storage etc.) and save to the computers at the conference. Technological support will be available throughout the conference.
       2. Virtual video presentation

Authors have the option of presenting their abstracts via video recordings if they are unable to attend the conference in person. Video recordings will be played at the conference, and authors will be connected via Skype for the question and answer session.

  • Virtual video presentations are to last no longer than 10 minutes.
  • Presenting authors are required to connect live immediately following their video presentation screening via Skype for the question and answer session during the conference.
  • Technical specifications for the video recording
    • .avi, .mpeg or .mp4 format.
    • At least 240 p resolution
  • Instructions for video submission
    • Video recordings must be submitted by 14thOctober 2019, 12 mid night EST.
    • Upload the video file to a file hosting service (e.g. Dropbox, Google Drive etc.) and share the download link by emailing to rirc@rjt.ac.lk.
    • In the submission email please mention the following information;
      • Title of the abstract
      • Full name of the author
      • Skype address (the mail address to be connected).
        3. Poster format
  • The poster should be A0 size(A0 size is 841mm x 1189mm) in portrait orientation. The poster should be easily readable at a distance of 2m.
  • Title and the content of the posters should be the same as the title and the content of the submitted abstract. Title should be shown at the top of the poster using title case with minimum of 48pt font size. 48 to 60pt font size is recommended for headings.
  • Use UPPERCASE lettering only for headings. Do not use only UPPERCASE in the general content of the poster.
  • The text in the content should be 24-32pt font size.
  • The contents should encompass separate panels for introduction, methods, results and discussion and a clear conclusion.
  • Figures and tables should consist of a short heading and the figure legends should be short but informative. Figures should be no smaller than 12cm X 18 cm.
Acceptance of abstracts and conference fee
Authors of accepted abstracts are required to register and pay the conference fee before the end of 30th September, 2019 (2400 IST), using one of the payment methods listed in the Registration section of the RIRC 2019 website. Details of registration fees and those who are eligible for fee waivers are listed in the Registration section of the RIRC 2019 website. Out of country participants should confirm their participation on or before 30th September 2019 and pay registration fees on arrival at the conference. If you are required to pay the conference fee and have not completed the registration process or in the case of out of country participants not confirmed your participation before the 30th September 2019, your abstract will not be accepted for publication.